Hands-on AI tools workshop – from FOMO to focus
Brief description
This one-day, practice-oriented AI workshop offers specialists and managers a compact, interactive introduction to the jungle of AI tools. Participants test ChatGPT, Gemini, NotebookLM, Perplexity & Co. live, compare benefits, risks and added value and develop a personal action plan for direct use in everyday working life. In this way, they transform FOMO into clarity and increase productivity, creativity and decision-making confidence.
Why this workshop?
AI tools are conquering everyday working life and becoming more so every day – we provide an overview.
Hands-on mentality: trying things out instead of consuming them – real learning by doing.
Immediately implementable strategies for integrating AI into processes, projects & communication.
Excursus on data protection & compliance: How is the secure use in the organization?
Learning objectives
After the workshop, participants can:
Find, evaluate and select relevant AI tools quickly.
Measurably increase efficiency, text quality and creativity with generative AI.
Securely manage risks, bias and compliance requirements.
Identify, prioritize and evaluate your own use cases.
Implement a personal action plan for transfer to the organization.
Contents & Agenda (1 day)
1. overview of AI tools
Selection criteria: Quality, benefits, risks
Live demo of various tools such as NotebookLM , Gemini, Grok3, Claude and dedicated functions such as DeepResearch
2. hands-on tests & evaluation
Group rotations at tool stations
Comparison of results, efficiency & error reduction
3. case studies & reflection
Small group case with Miro board
Best Practices & Lessons Learned
4. integration into everyday working life
Action plan canvas & peer feedback
Quick-Wins + 30-Day-Challenge
5. areas of application in detail
| Field of work | Recommended tools |
|---|---|
| Text & concept development | Grok3, ChatGPT, Gemini |
| Document search (RAG) | NotebookLM |
| Websearch | Perplexity, ChatGPT Websearch |
| Image & video generation | Stable Diffusion, Midjourney, Sora |
| Slides & Graphics | Napkin, Gamma |
6. risk management & ethics
Recognize & minimize bias
Consider EU-AI-Act & data protection
Target group
Specialists and managers, project and product managers, marketing, communication and knowledge workers as well as anyone who wants to speed up text- and concept-intensive tasks with AI – also ideal for non-native speakers.
Didactic structure
Short expert inputs → tool stations → group reflection → action plan. Digital whiteboards (Miro) and collaborative exercises ensure sustainable learning transfer.
Organizational notes
Duration: 1 day (09:00-17:00) | Format: Online (Zoom) or presence
Number of participants: 5 – 15 persons
Tool accounts: One week before the training starts, you will receive a list of links for free registration (use private/throwaway e-mail if necessary).
Technical requirements: Laptop, browser, microphone, optional second monitor.
Your benefits at a glance
A clear overview in the AI tool jungle
Ready-to-use workflows & prompts
Demonstrable efficiency and quality gains
Security of action for data protection & compliance